Create accessible Excel spreadsheets that work for everyone. This guide covers 14 accessibility checks across 8 categories with clear explanations and step-by-step remediation guides.
These checkpoints address the most severe accessibility barriers. Fix these first.
Important checkpoints that significantly impact accessibility.
Data must not be differentiated by color alone, and text must have sufficient contrast.
Worksheets must have descriptive names to help users navigate the workbook.
Data tables must have header rows and avoid merged cells for screen reader accessibility.
Workbooks must have the language set correctly for proper screen reader pronunciation.
Checkpoints that improve accessibility but may be less common.
Data validation fields must have clear input instructions for users.
Hidden rows and columns should not contain meaningful data that users need to access.
Pivot tables should be structured for accessibility with clear labels and consider providing static summaries.
Go to Review tab → Check Accessibility
The Accessibility pane shows errors, warnings, and tips organized by severity.
Click on an issue to navigate directly to it and see recommended fixes.
Pro tip: Name your sheets descriptively (not "Sheet1", "Sheet2") and use tables with headers instead of plain cell ranges.
Beacon can scan your Excel files for accessibility issues and provide detailed remediation guidance.
Start Free Scan