Create accessible PowerPoint presentations that work for everyone. This guide covers 18 accessibility checks across 10 categories with clear explanations and step-by-step remediation guides.
These checkpoints address the most severe accessibility barriers. Fix these first.
Images, shapes, SmartArt, and charts must have descriptive alternative text.
Videos must have captions and audio content must have transcripts.
Animations must not cause seizures and should be used sparingly to avoid motion sickness.
Slides must have unique titles and correct reading order for screen reader navigation.
Important checkpoints that significantly impact accessibility.
Information must not rely on color alone and text must have sufficient contrast with backgrounds.
Groups of objects should have alternative text describing the entire group.
Hyperlinks must have descriptive text that indicates their destination.
Presentations must have the language set correctly for proper screen reader pronunciation.
Data tables on slides must have designated header rows for screen reader users.
Checkpoints that improve accessibility but may be less common.
Go to Review tab → Check Accessibility
Use Home → Arrange → Selection Pane to verify content order on each slide.
Click on an issue to navigate directly to it and see recommended fixes.
Pro tip: Every slide should have a unique title. If you need a visual-only title, use the Outline View to add hidden slide titles.
Beacon can scan your PowerPoint files for accessibility issues and provide detailed remediation guidance.
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