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Word Accessibility

Microsoft Word Accessibility Guide

Create accessible Word documents that work for everyone. This guide covers 20 accessibility checks across 11 categories with clear explanations and step-by-step remediation guides.

11 Categories
20 Accessibility Checks
Priority:
critical
high
medium
low

Critical Priority

These checkpoints address the most severe accessibility barriers. Fix these first.

Alternative Text

4 checks

Images, shapes, SmartArt, and diagrams must have descriptive alternative text for screen reader users.

Form Field Labels

1 check

Form fields must have labels or titles so users understand what information to enter.

High Priority

Important checkpoints that significantly impact accessibility.

Color and Contrast

2 checks

Information must not be conveyed by color alone, and text must have sufficient contrast with backgrounds.

Document Language

2 checks

Documents must have the language set correctly for proper screen reader pronunciation.

Embedded Objects

1 check

Embedded objects like OLE objects and files must be accessible.

Heading Structure

3 checks

Documents must use built-in heading styles to create navigable structure for screen reader users.

Hyperlink Text

1 check

Hyperlinks must have descriptive text that indicates their destination or purpose.

Table Structure

3 checks

Data tables must have proper header rows and structure for screen reader navigation.

Medium Priority

Checkpoints that improve accessibility but may be less common.

Document Properties

1 check

Documents must have a descriptive title set in document properties.

List Structure

1 check

Lists must be created using Word's built-in list formatting, not manual bullets or numbers.

Low Priority

Edge cases and specialized content types.

Document Security

1 check

Documents with macros or active content may have accessibility implications.

Using Word's Built-in Accessibility Checker

  1. 1

    Open the Accessibility Checker

    Go to Review tab → Check Accessibility

  2. 2

    Review Issues

    The Accessibility pane shows errors, warnings, and tips organized by severity.

  3. 3

    Fix Each Issue

    Click on an issue to see recommended actions and apply fixes directly.

Pro tip: Keep the Accessibility Checker open while you work. It updates in real-time as you make changes.

Scan Your Word Documents

Beacon can scan your Word documents for accessibility issues and provide detailed remediation guidance.

Start Free Scan